Document Imaging Clerk
Family & Children’s Services of the Waterloo Region is a community organization legally mandated to respond to and work together with families, their supports, and our communities to protect and care for children who have been abused or neglected, or who are at risk of being abused or neglected.
Our Agency is fully committed to creating a diverse, inclusive, equitable and accessible workplace that supports employees to be authentic and fully engage in shaping a healthy workplace and community where children, youth and families thrive.
Why work for us?
- Flexible working model
- Employer paid group insurance health & dental benefits
- Employee and Family Assistance Plan
- Generous vacation policy
- Two float days per calendar year
- OMERS Pension, with employer and employee sharing premiums equally
- Competitive mileage reimbursement
To continue to support the work that we do, the Agency is looking for a full-time Document Imaging Clerk to join our team to fill an existing vacancy.
The Document Imaging Clerk is responsible for processing/digitizing paper and electronic documents and inputting the information into the Agency's data management systems.
Knowledge, Skills, and Qualifications:
- Secondary School diploma
- One to three years’ experience working in a position involving data entry and records
- Ability to convert documents to PDF, complete basic editing tasks, and operate standard imaging hardware such as scanners and multifunction devices.
- Fast and accurate data entry skills
- Computer literacy including excellent working knowledge of Microsoft Word, Excel, and the ability to quickly learn new software packages
- Demonstrated ability to attend to detail
- Demonstrated communication and organizational skills
- Demonstrated ability to work as part of a team
Employment at Family & Children's Services of the Waterloo Region is conditional upon the verification of credentials and employment, a satisfactory police check, and a satisfactory Child Welfare check.
Salary Range: $37,668.30- $ 45,256.38per annum (Office & Clerical, Grade 3)
Hours of Work: 34 hours per week
Article 15 applies to internal applicants.
Application Process:
Interested internal applicants are invited to submit a resume to internal.resume@facswaterloo.org, no later than 4:00pm on February 11,2026 quoting posting #005-2026.
Interested external applicants are invited to submit a resume to resume@facswaterloo.org, no later than 4:00 pm on February 11,2026, quoting posting #005-2026.
Diversity, Equity, and Inclusion:
Family & Children’s Services is committed to a diverse, inclusive, equitable and accessible workplace. We encourage applications from Indigenous and Racialized people, women, 2SLGBTQIA+ people, and people with disabilities to ensure we get the best, most creative talent on our team. If you feel comfortable making it known, you may choose to self-identify as member of a designated group. Any information directly related to you is kept confidential and used in a safe manner to inform our recruitment process towards being an equal opportunity employer.
Accommodation at Family & Children’s Services of the Waterloo Region:
We are committed to a selection process and work environment that is inclusive and barrier free. Accommodation will be provided in accordance with the Ontario Human Rights Code. Applicants need to make any accommodation requests for the interview or selection process known in advance by contacting the Human Resources Department at 519-576-1329 or hr@facswaterloo.org. Human Resources will work with the applicant and the interview committee to arrange reasonable and appropriate accommodation for the selection process, which will enable you to be assessed in a fair and equitable manner.