Administrative Assistant - Legal
Family & Children’s Services of the Waterloo Region is a community organization legally mandated to respond to and work together with families, their supports, and our communities to protect and care for children who have been abused or neglected, or who are at risk of being abused or neglected.
Our Agency is fully committed to creating a diverse, inclusive, equitable and accessible workplace that supports employees to be authentic and fully engage in shaping a healthy workplace and community where children, youth and families thrive.
Why work for us?
- Flexible working model
- Employer paid group insurance health & dental benefits
- Employee and Family Assistance Plan
- Generous vacation policy
- Two float days per calendar year
- OMERS Pension, with employer and employee sharing premiums equally
- Competitive mileage reimbursement
To continue to support the work that we do, the Agency is looking for a full-time Administrative Assistant- Legal to join our Legal Services team to fill an upcoming vacancy.
The role provides comprehensive legal administrative support to Counsel, including the preparation, filing, and management of court documents and files. Responsibilities include coordinating court schedules and appearances, tracking court proceedings and dispositions, liaising with the Superior Court of Justice-Family Court, and maintaining accurate court files. The position also supports Counsel through general correspondence and administrative duties related to court proceedings.
Knowledge, Skills, and Qualifications:
- Community College diploma or equivalent in relevant field
- Minimum of three (3) years legal administrative assistance experience
- Family Law experience preferred
- Sound working knowledge of Windows, Microsoft Office Word, Excel and DivorceMate
- Knowledge of Family Law Rules, Rules of Civil Procedure and court procedures
- Ability to work well independently and with a team environment
- Ability to handle multiple tasks and complete work efficiently and with attention to detail
- Knowledge of child welfare would be considered an asset
Employment at Family & Children's Services of the Waterloo Region is conditional upon the verification of credentials and employment, a satisfactory police check, and a satisfactory Child Welfare check.
Salary Range: $50,386.23- $68,690.16 per annum (Office and Clerical, Grade 6)
Hours of Work: 34 hours per week
Article 15 applies to internal applicants.
Application Process:
Interested internal applicants are invited to submit a resume to internal.resume@facswaterloo.org, no later than 4:00pm on May 6, 2026 quoting posting #012-2026.
Interested external applicants are invited to submit a resume to resume@facswaterloo.org, no later than 4:00 pm on May 6, 2026, quoting posting #012-2026.
Diversity, Equity, and Inclusion:
Family & Children’s Services is committed to a diverse, inclusive, equitable and accessible workplace. We encourage applications from Indigenous and Racialized people, women, 2SLGBTQIA+ people, and people with disabilities to ensure we get the best, most creative talent on our team. If you feel comfortable making it known, you may choose to self-identify as member of a designated group. Any information directly related to you is kept confidential and used in a safe manner to inform our recruitment process towards being an equal opportunity employer.
Accommodation at Family & Children’s Services of the Waterloo Region:
We are committed to a selection process and work environment that is inclusive and barrier free. Accommodation will be provided in accordance with the Ontario Human Rights Code. Applicants need to make any accommodation requests for the interview or selection process known in advance by contacting the Human Resources Department at 519-576-1329 or hr@facswaterloo.org. Human Resources will work with the applicant and the interview committee to arrange reasonable and appropriate accommodation for the selection process, which will enable you to be assessed in a fair and equitable manner.